ROLE SUMMARY

ABOUT THE COMPANY

Brand Sharks is a content strategy and production company that helps entrepreneurs and brands grow their presence through short-form video and social media content. The company works closely with clients to develop clear messaging, strong content strategy, and high-volume video production systems that drive visibility and engagement online. Brand Sharks partners with founders, creators, and businesses who want to scale their personal brand and digital reach through content. The team focuses on practical execution, strong communication, and delivering consistent results for clients while operating in a fast-moving, entrepreneurial environment.

ABOUT THE ROLE

The Executive Assistant plays a critical role in protecting the founder’s time and helping the business operate smoothly by managing communication, operational tasks, and internal coordination. The primary focus of this role is inbox and communication management, ensuring that messages are triaged, answered when possible, and surfaced to the founder only when necessary. The position also supports operational tasks, project coordination, and various administrative responsibilities that keep the company running efficiently. For the right person, this role offers the opportunity to work closely with a founder, gain exposure to a growing digital media business, and gradually evolve into a trusted “second brain” within the organization.

This position is perfect for someone who:

✅ Has a go-getter attitude

✅ Enjoys organizing communication and keeping inboxes, and digital information structured

✅ Thinks proactively and solves problems instead of waiting for instructions

✅ Feels confident drafting responses and communicating on someone else’s behalf when appropriate

✅ Enjoys coordinating tasks, tracking deliverables, and helping teams stay aligned

✅ Likes turning recurring tasks into documented processes and SOPs

✅ Is highly detail-oriented, especially when managing digital tools, files, and operational workflows

✅ Wants to grow into a trusted operational partner to a fast-moving founder

WHAT IS IT LIKE TO WORK HERE

Brand Sharks doesn’t just look for experience they look for alignment. Their culture is built around a set of core values that define how the team operates, makes decisions, and shows up every day. These aren’t just internal mottos they’re used to guide hiring, promotions, and daily execution. If you feel identified with these values this position is perfect for you.

✅ Sign Your Name: Take pride in your work and own outcomes. If something is not right, fix it.

✅ Grow or Die: Continuously improve your skills and actively seek feedback.

✅ Janitor = CEO: No task is beneath anyone. Everyone contributes wherever needed.

✅ Customer Obsessed: Always think from the client’s perspective and prioritize delivering value.

✅ Figure It Out: Solve problems independently and bring solutions, not just questions.

ROLE RESPONSIBILITIES

1. Executive Inbox & Communication Management

This is one of the most important responsibilities of the role. The Executive Assistant will act as the first line of review for the founder’s communications to ensure only important items require his attention.

Monitor and organize the founder’s Gmail inbox throughout the day.
Monitor Slack channels and conversations involving the founder.
Filter spam, newsletters, and low-priority messages.
Triage incoming messages and determine which can be answered directly and which require escalation.
Draft responses to routine inquiries and leave complex responses for the founder when necessary.
Route internal questions from team members to the appropriate person when possible.
Maintain a clear labeling and prioritization system for communication.
Provide a daily summary of important messages and action items that require the founder’s attention.

2. Administrative & Operational Support

Conduct research for vendors, services, and operational needs.
Handle miscellaneous tasks such as coordinating services, ordering supplies, or resolving personal or administrative issues.
Assist with invoicing, contracts, and documentation organization.
Format documents and organize materials for internal or external use.
Organize files across company systems when needed.

3. Project Coordination & Task Management

Create and organize tasks in project management tools (ClickUp).
Track deliverables across teams and follow up on deadlines.
Assist with operational coordination when teams are overloaded.
Ensure the founder does not become a bottleneck for routine operational tasks.
Support hiring coordination by organizing candidate pipelines, scheduling interviews, and assisting with basic candidate screening when needed.

4.Travel & Logistics Support

Maintain and update travel protocols for business trips.
Research gyms, meal providers, and services when traveling.
Support communication and operations while the founder is traveling.
Assist with travel logistics once preferences and systems are documented.

5. Process Documentation & Systems Support

Turn recurring workflows into documented SOPs.
Convert training sessions and operational instructions into clear processes.
Build documentation that helps the team operate more efficiently.
Help create systems that allow the business to scale without relying on the founder.

Although the responsibilities outlined above will form the core focus of your role, please note that your hiring manager may assign additional relevant tasks as needed to align with the evolving objectives of your position and the overall goals of our business.

ROLE QUALIFICATIONS

REQUIRED QUALIFICATIONS

At least 6+ full years of proven overall work experience.
3+ years of proven and recent experience in executive assistance, marketing assistance, high-level administrative support, or in a Staff Role (e.g., Operations Manager, Team Leader, Executive Assistant, Jr. Project Manager/Coordinator, Trainer, or QA).
Strong written communication skills and professional messaging etiquette.
Ability to organize emails, calendars, and digital documents effectively.
Familiarity with social media, content creation workflows, or digital marketing environments.
Strong attention to detail and ability to prioritize tasks independently.
Comfortable communicating with clients and candidates in a professional manner.
Experience using tools such as Slack, Google Workspace, and project management platforms.
Must have own webcam, microphone, and computer (relevant software and subscriptions provided)
Excellent English verbal and written language proficiency (C2 in CEFR Scale)
Access to a quiet work area at home with reliable internet (100Mbps or more)

PREFERRED ("NICE-TO-HAVE") QUALIFICATIONS

Experience supporting entrepreneurs, founders, or small business teams.
Experience assisting with hiring processes or candidate coordination.
Interest in online business, content strategy, or creator-led brands.
Experience working remotely with distributed teams.

ROLE SPECIFICATIONS

Base Salary: Q15,000 base salary.
Role type: Full-time.
Location: Guatemala (Remote - Work from home).
Schedule: Monday to Friday: 10:00 AM - 7:00 PM (On-Call flexibility will be required for executive support, and this schedule is subject to daylight saving times)

RECRUITING PROCESS

Application / Screening: When you apply for this position, we will ask you a short questionnaire to get to know you a little bit better and ask you for some additional inputs to see if you qualify for the position. In addition, we will ask you to complete a short psychometric evaluation and a short English proficiency assessment. The idea is to explore if this is a good fit before moving forward.

Skills Assessment: You will be asked to complete a few exercises and/or projects designed to recreate the work tasks that you will be responsible for if you are given the role. This helps us gauge your skill level as well as give you a better idea of the required work.

Skills Assessment Interview: This is a 60 min - 90 min conversation where we further test your skills, learn about your previous working experiences, and evaluate culture fit to the role and company.

Hiring Manager Final Interview: This is a 30 min - 60 min conversation with the position’s Hiring Manager (and potentially a few company team members) to get to know you better and to set the expectations and vision for the role.

The entire process usually takes anywhere between 2-6 weeks to complete, depending on the seniority of the position.

Existing Talent Pool Candidates: This posting is open only to new candidates who are not active in any other campaign. If you have any questions, feel free to reach out. (If you're currently active in any other campaign; e.g Talent Pool, and have successfully completed all steps, you don't need to reapply, you're in consideration if you meet the criteria the client is looking for.)

CONTACT US

If you have any questions or run into any complications while submitting your application, please reach out to:

recruitment@trymeteor.com

+502 4466 9652